FAQs - Exxat One Availability-Based Wishlist

What is the Availability-Based Wishlist in Exxat One?

It allows students to rank Exxat One availabilities before schools request slots from clinical sites, helping schools understand student demand early and submit more targeted, informed requests.

Who can use this feature?

This wishlist is available only to PRISM schools, as it leverages course, rotation, and student data already configured in PRISM.

What are the prerequisites to create this wishlist?

Course offerings and rotations must be created in PRISM, and students must be registered to the appropriate course offerings.

How do admins set up an availability-based wishlist?

Admins create the wishlist in PRISM using the standard wishlist workflow and select Exxat One Availability-Based Wishlist as the wishlist type.

What can admins configure in the wishlist?

Admins can configure the wishlist name and active dates, courses, rotations, and students, applicable filters such as State, Experience Type, and Specialisation, ranking rules including minimum and maximum selections, instruction notes, and notification triggers.

Which availabilities are shown to students?

Students see published Exxat One availabilities that are public or shared with their school or program and that are aligned with the selected rotation dates and applied filters.

How do rotation dates impact availability visibility?

Availabilities are displayed only if they fully overlap with the selected rotation dates.

How do students access the wishlist?

Students can access the wishlist either directly from Exxat One or via PRISM through Preplacement Tasks or Clinical Coursework, which automatically launches the Exxat One submission screen.

What can students do in the wishlist?

Students can browse availabilities in Map view or List view, rank their preferences, and submit their wishlist.

Where can admins review student preferences?

Admins can review preferences from both PRISM and Exxat One, where preferences can be viewed either by student or by availability.

Can wishlist data be exported?

Yes, admins can export wishlist data to Excel for reporting and analysis.

Can PRISM and Exxat One opportunities be combined in one wishlist?

No, separate wishlists must be created—one for PRISM slots and one for Exxat One availabilities.

Do users need separate logins to manage PRISM and Exxat One wishlists?

No, all setup and management can be done using a single PRISM login with automatic navigation based on context; however, PRISM school users must have appropriate Exxat One role access to create and manage availability-based wishlists.

What is the recommended approach for PT schools using the M1–M process?

PT schools can manage preferences more effectively by using two wishlists: an availability-based wishlist in Exxat One before M1–M to collect student preferences when most sites publish availabilities, and a slot-based wishlist in PRISM after M1–M to allow students to review confirmed slots and submit their preferences.