Apr 28th, 2025 Release

This release focuses on enhancing the slot request process, improving data visibility, schedule management, and providing specific improvements for Nursing programs and consortium scenarios. These updates are designed to make the platform more efficient, and better tailored to your needs.

Here are the detailed feature updates:

Enhanced Upfront Visibility of Request ID

The Request ID is now displayed within the "Request Details" section of your previously submitted slot requests.  
This unique identifier makes it easier to track and reference specific submissions across the Explore & Apply and View & Track Request screens.

Improved Visibility of Added Student Details on Request Form

Once student details are added to a slot request, they will now be displayed directly on the request form, outside of the "Add Student" box. 

• Added student details (Full Name, Email, Profile Link) are displayed in a grid on the request form.
• The "Add Student" or "Edit" button remains accessible for managing student entries.
• This is visible on the Edit Request Drawer on the View & Track Request Screen.

This provides fast visibility of student information, allowing for quicker review and confirmation without needing to reopen the student details screen.

Automatic Expansion of Specializations within Discipline in Discipline/Specialization filter

When selecting discipline filters, the corresponding specialization options within the down arrows will now automatically expand, with all specializations pre-selected. 

• Upon selecting a discipline, its specialization automatically opens.
• All specializations under the selected discipline are selected by default.
• This applies to Discipline and Specialization filters across all the screens.

This reduces the number of clicks required and ensures that specializations are immediately visible for quicker filtering.

Comprehensive Data in Exportable Reports

The exportable reports for the View and Track Requests and Schedules and Onboarding screens now include additional key fields. This provides you with more detailed information for analysis, planning, and communication, reducing the need to manually gather information from different areas of the system.

• View and Track Requests Report now includes Rotation Number, Semester, Shifts, Number of Hours, Preceptor Name, Shift Timings, Days of the Week, and Program Type.
• Schedules and Onboarding Report now includes Rotation Number, Semester, Shifts, Number of Hours, Preceptor Name, Shift Timings, Days of the Week, Program Type, Graduation Year, and Graduation Month.

This enables more comprehensive data export for reporting needs.

Program Type as a Requested Field and in Schedule Details

When a site includes "Program Type" as an additional requested field for an availability, you will now be required to select your program type when making a slot request. 

• Program Type field may appear on the request form based on site set up..
• The dropdown in the Program Type field will contain options selected by the site based on the types of programs accepted for that availability.
• The selected Program Type will be displayed in the Schedule details area on the Schedules and Onboarding screen.

Personalized and Efficient Grid Views with Customizable Columns

You now can customize the grid views on the View and Track Requests and Schedules and Onboarding screens to display only the information you need. This allows you to reorder, freeze, and show/hide columns, giving a less cluttered and a more efficient workflow.

• Reorder Columns: drag and drop or use arrows to arrange column order.
• Freeze Columns: pin desired columns (starting from the left) for persistent visibility during horizontal scrolling.
• Show/Hide Columns: switch on and off column visibility using the eye icon.

Search and Filtering Capabilities on Schedules and Onboarding Screen

Clinical instructors can now efficiently manage their schedules with enhanced search and filtering capabilities on the Schedules and Onboarding screen.

• Search by Availability Name: Instructors can now search for specific schedules using the name of the availability.
• Sites: Filter schedules by the names of the clinical sites.
• Disciplines: Filter schedules based on discipline.
• Onboarding Status: Filter schedules by the onboarding status of the associated group.
• Start date and End date: Filter based on the dates of the schedule.

Visibility of Consortium Sites for Non-Consortium Schools

Schools that are not part of a consortium can now view consortium sites within the “Site” filter, where those consortium sites have published their availabilities to "Public".  
This allows non-consortium schools to search for and apply to publicly available placement opportunities at consortium sites.

Nursing Discipline Enhancements:

 Enhanced Filtering on Group Schedules Tab

The "Group Schedules" tab within the Schedules and Onboarding screen now offers additional filters to refine your view of group schedules specifically for Nursing programs. By filtering by Sites, Disciplines, Onboarding Status, and Schedule Duration, you can quickly narrow down the list to focus on relevant schedules.

• Sites: Filter by site names.
• Disciplines: Filter by the discipline of the students scheduled.
• Onboarding Status: Filter by the overall group's onboarding status.
• Start date and End date: Filter by the schedule dates.

Receive Notification Regarding Group-Level Onboarding Requirements

You will now receive in-app and email notifications when a group-level onboarding requirement is not approved by the site. If the site provides a reason for canceling a group schedule, it will now also be included in the email notification you receive. This notification system ensures that you are promptly informed of any issues, allowing you to fulfill the requirements and keep the onboarding on track.

• These notifications are configurable under the Onboarding category in Notification Configuration, to enable or disable the in-app and/or email notifications.

Cancelling an entire Group Schedule

A new functionality allows for the cancellation of an entire group schedule with a single action. By canceling at the group level, all associated student and instructor schedules are also canceled simultaneously, and relevant notifications are sent. A "Cancel Schedule" button is now available in the Group Schedule drawer.

• A popup allows you to confirm cancellation and provide a reason.
• All student and instructor schedules tied to the group are canceled at once.
• Notifications are sent to the site, students, and instructors notifying about the schedule cancellation.

Enhancement for Prism Nursing Schools:

Clinical Instructors Data Dropdown for Prism Schools

For Prism-integrated schools requesting slots for group availabilities, the request form will now feature a "Select PRISM Clinical Instructor" dropdown.  

• This dropdown lists all clinical instructors for that site imported from Exxat Prism, and selecting an instructor will automatically populate their first name, last name, and email.
• This same dropdown is also available within the Schedule drawer for scheduling instructors for group schedules.

Feature Enhancements for Students:

Payment Experience for Non-Consortium Students at Consortium Sites

Non-consortium students can now make a payment to unlock their schedules at consortium sites that have different payment models for in-consortium and out-of-consortium placements. 
As per the site's fee schedule a single payment , will unlock all confirmed schedules at that consortium site, allowing the student to view schedule details and begin onboarding.

Enhancement for Clinical Instructors:

Clinical Instructor View of Multiple Schools

Clinical instructors associated with multiple schools and assigned schedules from them can now view all their affiliated schools on the Exxat One Launch page as tiles after login. 

• Clinical instructors see tiles for each affiliated school on the Launch page.
• Selecting a school tile displays schedules assigned to them by that school.
• For clinical instructors accessing schedules, payment might be necessary for each affiliated school. If payment is yet to be completed, a paywall will appear. After successful payment for that school, instructors will be directly navigated to the Schedule details screen.